Privacy Policy

About this policy

This policy applies to the BreakCalc Android app (package com.ilarcticcodelabs.breakcalc) and the BreakCalc website at breakcalc.com.

IlArctic Code Labs AB (“IlArctic Code Labs”, “we”, “us”) is responsible for the processing described here. Privacy questions and rights requests can be sent to contact@breakcalc.com.

BreakCalc has no user account, advertising, or schedule-sync service. Core schedule generation works offline. Adapty processes the limited technical and purchase data described below when purchase support is enabled in the app.

Schedule and shift data

BreakCalc stores operational data in private Android app storage so it can generate schedules, run a live shift, and preserve your settings between sessions. This can include:

• team size, optional person names, Breaks/Person, individual Multipliers, and the Break Window;
• Break Capacity, Minimum Buffer, Placement, Spacing, rounding, duration modes, min/max lengths, and Auto-Split choice;
• Fixed Breaks, No-break Periods, Capacity Periods, pins, moves, and pending edits;
• generated Summary, Timeline, and List data;
• saved and imported Templates, including any names stored in them;
• live-shift state and recorded events such as Started now, Back early, Didn’t start, holds, resumes, re-plans, and corrections;
• the Shift record/day log, including planned and actual times, duration differences, and statuses;
• Reminder choices, language, theme, haptic setting, and other preferences; and
• temporary text, image, calendar, PDF, or CSV exports created when you ask to share.

BreakCalc does not upload this content to IlArctic Code Labs or Adapty. It can leave app storage through Android backup or when you choose an export, copy, calendar, alarm, display, template, or share action.

BreakCalc Pro purchases

BreakCalc uses Adapty Tech Inc. as a processor/service provider for remote Pro offers, Google Play purchases, purchase restoration, subscription or purchase status, and the access level that unlocks Pro.

Information Adapty may process

• a pseudonymous Adapty profile ID, Android ID, Google App Set ID, and similar app-install identifiers;
• IP address and IP-derived country, device model, operating system, app version, language, time zone, and similar technical information;
• Google Play install-referrer or attribution information, install time, app-launch, paywall-view, and paywall-interaction events; and
• product, price, currency, transaction, renewal, cancellation, billing issue, refund, restore, and entitlement status.

Adapty does not receive crew names, schedules, Templates, your email or phone number, or a BreakCalc account ID from the app. We disable Google Advertising ID collection and do not use Adapty for advertising.

See Adapty’s End-Users Privacy Policy and Data Processing Agreement.

Google Play billing

Google Play handles your store account, payment method, authorization, billing, refunds, and related security information under Google’s Privacy Policy. IlArctic Code Labs and Adapty receive transaction and entitlement information needed to validate access; neither receives your full payment-card number.

Separately from billing, Google Play can provide us aggregated crash, error, and performance statistics (Android vitals) collected from devices whose users share usage and diagnostics with Google under their own Google settings.

Backups and device features

Internet

Used for Adapty paywalls and entitlements, Google Play purchases and restore, links, and pages you choose to open. Core planning works offline.

Camera and QR scanning

Camera access is requested only when you scan a Template QR code. Frames and decoded contents stay on the device. Google ML Kit may send limited device/app information, a per-installation identifier, event/error details, and performance/utilization metrics for diagnostics and usage analytics. See Google’s ML Kit Android data disclosure.

Notifications and exact alarms

Used for optional live-shift Reminders. Notification text can include a person name and schedule time and may appear on your lock screen according to Android settings.

Clock and calendar

BreakCalc can open your clock app with a proposed alarm or your calendar app with a proposed event, and can share a calendar file. It does not request permission to read your calendar.

Clipboard, files, and sharing

Exports are created temporarily in app cache and passed to the destination you select. Copying places schedule text on the Android clipboard.

Big Screen

Big Screen keeps the live board visible locally. Android screen mirroring, HDMI, or another display method can expose the schedule on the selected display.

Sharing, Templates, and exports

Nothing is sent to a recipient unless you initiate the relevant share, copy, calendar, alarm, display, Template, or email action. Exports and Templates can include names and schedule details. Review the content and destination before sending it; once another app or recipient receives a copy, its own terms and privacy practices apply.

Temporary exports can remain in app cache until BreakCalc or Android removes them. BreakCalc attempts to remove old cached exports on a later app start; a receiving app may retain its own copy for longer.

Website, support, and service providers

The BreakCalc website does not set cookies or use advertising, analytics scripts, or tracking pixels. Its hosting provider may process ordinary server logs such as IP address, browser information, requested page, timestamp, and security events.

If you contact us, we receive your email address, message, attachments, and anything else you include. The in-app bug-report action can prefill app version, Android/API version, manufacturer, and device model in an email for you to review before sending. Avoid including sensitive names or schedule contents unless they are needed for support.

Purposes, legal bases, and recipients

Where the EU/EEA GDPR or UK GDPR applies, we use contractual necessity to process and restore purchases and provide Pro access; legitimate interests to secure and troubleshoot the service, maintain entitlement and paywall performance, provide requested support, and protect the website; and legal obligations where tax, accounting, consumer, or other law requires processing.

Recipients can include Adapty and its subprocessors, Google Play, Google ML Kit, our website and email providers, services or displays you choose, professional advisers where necessary, and public authorities where legally required. BreakCalc is not ad-supported, we do not sell personal data, and we do not use schedule content for targeted advertising.

International processing

Adapty is a United States company and uses subprocessors in multiple countries. Adapty states that transfers from the EEA, United Kingdom, or Switzerland may rely on adequacy decisions, the EU–U.S. Data Privacy Framework and its extensions, or Standard Contractual Clauses as applicable. Google and destinations you select may also process data outside your country under their own safeguards.

Retention, deletion, and your rights

On-device data and Android backup

App data remains until you delete the relevant Template or record, start fresh where offered, clear BreakCalc storage, or uninstall. Google-managed backups can remain longer under your backup settings.

Cached exports

BreakCalc attempts to clear old export-cache files on a later app start; Android may clear cache independently. Recipient copies are outside our control.

Adapty and Google

Technical and purchase records are retained as needed to provide and restore access, maintain transaction history, secure the service, meet contractual requirements, and comply with law. Exact periods depend on the record and provider.

Support and website logs

Kept only as long as reasonably needed to answer the request, secure the service, maintain appropriate records, resolve disputes, and meet legal requirements.

Your choices

You can edit or delete Templates, stop a live shift, clear app storage, uninstall BreakCalc, deny camera or notification permission, change lock-screen notification visibility, manage Android backup, and choose whether and where to share.

Your privacy rights

Depending on applicable law, you may have rights to access, correct, delete, restrict, or receive a copy of personal data; object to processing based on legitimate interests; and complain to a supervisory authority. Legal exceptions may apply. We do not use automated decision-making or profiling that produces legal or similarly significant effects.

Send a request to contact@breakcalc.com. For deletion, the Data Deletion page has step-by-step instructions and lists exactly what is deleted and what is kept. We may need a Google Play order ID or another transaction locator to find a purchased Adapty profile. A never-purchased pseudonymous profile may not be linkable to you. Deleting an Adapty profile does not cancel a Google Play subscription or erase Google’s transaction records; subscriptions must be managed separately in Google Play.

You can also complain to the Swedish Authority for Privacy Protection (IMY) or the data-protection authority where you live or work.

Children and security

BreakCalc is a workplace scheduling tool and is not directed to children. If you believe a child has provided personal data to us, contact us so we can review it.

Android’s app sandbox and device security protect private app storage. Providers and selected destinations apply their own security measures. No storage or transmission method can be guaranteed completely secure; protect your device, backups, notification previews, exported files, and sharing destinations accordingly.

Contact and policy changes

We may update this policy when BreakCalc, its purchase setup, providers, website, or legal requirements change. The current version will show a new Last updated date. If a change materially affects how we use data, we will provide notice in the app, on this page, or as required by law.